> ## Documentation Index
> Fetch the complete documentation index at: https://cal.id/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Out of Office

> Manage your Cal ID availability during vacation or absence by blocking your calendar completely or redirecting incoming bookings to a colleague.

In **Cal ID**, the **Out of Office (OOO)** feature lets you manage your availability during absences. Depending on your preference, you can either block your calendar entirely or redirect bookers to a colleague.

## Set up out of office

<Steps>
  <Step title="Log in to Cal ID">
    Sign in at [Cal ID](https://cal.id/home).
  </Step>

  <Step title="Open the Out of office settings">
    Go to your profile settings and select the [**Out of office**](https://cal.id/settings/my-account/out-of-office) tab.
  </Step>

  <Step title="Add a new entry">
    Click the **+ Add** button to start.
  </Step>

  <Step title="Set the timeline">
    Select the **Dates** for your absence (e.g., Feb 05 - Feb 07).
  </Step>

  <Step title="Select a reason">
    Choose a reason from the dropdown, such as **Unspecified**, **Vacation**, **Sick leave**, **Public holiday**, or **Others**, and add optional notes.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/NUrc1nmEeHvCjwEV/images/availability/out-of-office-1.png?fit=max&auto=format&n=NUrc1nmEeHvCjwEV&q=85&s=3d87f5404b77e8e0865734addfe1399f" alt="Add Out of Office entry with dates and reason" width="1433" height="741" data-path="images/availability/out-of-office-1.png" />
    </Frame>
  </Step>
</Steps>

## Choose what happens while you're away

<Info>
  You can hand your meetings to a teammate or simply close your calendar. The **"Provide a link to a team member when OOO"** toggle decides which: **ON** forwards bookers to a colleague, **OFF** makes your calendar unavailable for those dates.
</Info>

<Tabs>
  <Tab title="Redirect to a teammate">
    When you want a colleague to handle your meetings while you are away, use the redirection tool.

    * **Setup:** Toggle **ON** the switch "Provide a link to a team member when OOO".
    * **Selection:** Use the search bar to select the specific team member you want to forward bookings to.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/NUrc1nmEeHvCjwEV/images/availability/out-of-office-2.png?fit=max&auto=format&n=NUrc1nmEeHvCjwEV&q=85&s=67e84d66afe28cb89a146f04a0a68c92" alt="Redirect toggle and team member selection" width="1430" height="745" data-path="images/availability/out-of-office-2.png" />
    </Frame>

    * **Booker experience:** Your public page will show a notice: **"\[Your Name] is OOO. \[Team Member] can take their meetings while they are away."**

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/NUrc1nmEeHvCjwEV/images/availability/out-of-office-3.png?fit=max&auto=format&n=NUrc1nmEeHvCjwEV&q=85&s=a6c6bebdc6874492a9136d3f1cbc09e5" alt="Booker view showing OOO redirect notice" width="1430" height="726" data-path="images/availability/out-of-office-3.png" />
    </Frame>

    * **Action:** A prominent **"Book \[Team Member Name]"** button will appear, allowing the guest to schedule with your backup immediately.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/NUrc1nmEeHvCjwEV/images/availability/out-of-office-4.png?fit=max&auto=format&n=NUrc1nmEeHvCjwEV&q=85&s=3d8b3ac66c0bd808365f8cf262f88c50" alt="Book team member button on public page" width="1430" height="726" data-path="images/availability/out-of-office-4.png" />
    </Frame>
  </Tab>

  <Tab title="Block your calendar">
    If you do not toggle ON the "Provide a link to a team member when OOO" option, your calendar will simply be unavailable.

    * **Setup:** Ensure the redirection toggle remains **OFF** before clicking **Create**.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/NUrc1nmEeHvCjwEV/images/availability/out-of-office-5.png?fit=max&auto=format&n=NUrc1nmEeHvCjwEV&q=85&s=8cfc16fb0362cce1da3ee0487728a626" alt="Redirection toggle left off before creating" width="1600" height="833" data-path="images/availability/out-of-office-5.png" />
    </Frame>

    * **Booker experience:** Your public booking page will show the calendar with your OOO dates greyed out.
    * **Visual cues:** A status emoji representing your reason (e.g., 🤒) will appear on the blocked dates.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/NUrc1nmEeHvCjwEV/images/availability/out-of-office-6.png?fit=max&auto=format&n=NUrc1nmEeHvCjwEV&q=85&s=057c6a03ee5ad03501b0e664629e7ad6" alt="Booking page with OOO dates greyed out" width="1025" height="493" data-path="images/availability/out-of-office-6.png" />
    </Frame>

    * **Action:** Guests will be unable to click or select any time slots for those days; they must wait until your return date to book.
  </Tab>
</Tabs>

<Tip>
  **Pre-Leave Review:** Before your OOO period begins, check your **Bookings** dashboard to manage active appointments:

  * **Upcoming:** Reschedule or cancel any confirmed meetings that conflict with your leave.
  * **Unconfirmed:** Clear your pending requests so guests aren't left waiting for an approval.
  * **Past:** If a guest missed a meeting just before you left, use the **Mark no-show** button to keep your records accurate.
</Tip>


## Related topics

- [Date Overrides or Set Unavailable](/docs/availability/date-overrides.md)
- [Create Availability in Cal ID](/docs/availability/create.md)
- [Team Availability](/docs/availability/team-availability.md)
- [Multiple Schedules](/docs/availability/multiple-schedules.md)
- [How to See Booking Details](/docs/bookings/view-details.md)