> ## Documentation Index
> Fetch the complete documentation index at: https://cal.id/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling a One-Time Group Event (Webinars & GDs)

> Combine Offer Seats with availability rules in Cal ID to host a one-time webinar or group discussion where many attendees book the same time slot.

Host a webinar or Group Discussion (GD) where many people book into one shared time slot. In **Cal ID**, you combine the **Offer seats** feature with specific availability rules so a single session can hold a whole group — and no other days or times distract the booker.

## Why use this setup?

* **Host large groups**: Allow multiple guests to join a single session at once.
* **Lock in a specific time**: Ensure the event only happens when you want it to, without showing other daily availability.
* **Control attendance**: Set a maximum capacity for your webinar or discussion.

## How to set it up

<Note>
  A locked group event comes from three settings working together: **Offer seats** (capacity), **Limit future bookings** (the date), and a **Date Override** (the exact time). Set all three and every booking funnels into one slot.
</Note>

### Enable group seating

<Steps>
  <Step title="Navigate to Event Types">
    Navigate to the **Event Types** tab in your dashboard.
  </Step>

  <Step title="Edit the event">
    Select the event you wish to use and click **Edit**.
  </Step>

  <Step title="Go to the Advanced tab">
    Go to the **Advanced** tab.
  </Step>

  <Step title="Toggle Offer seats on">
    Toggle **Offer seats** to **ON**.
  </Step>

  <Step title="Set capacity">
    Enter the number of participants allowed (e.g., 50 seats).
  </Step>
</Steps>

### Pick the date

<Steps>
  <Step title="Find Limit future bookings">
    In the **Limits** tab, find [**Limit future bookings**](/docs/event-types/limits/future-booking).
  </Step>

  <Step title="Choose the event date">
    Choose the specific date or the date range of your event. This hides all other days on your calendar so guests only see the event day.
  </Step>
</Steps>

<Frame>
  <img src="https://mintcdn.com/cal-id-docs/sKullsnr0kttqH1B/images/event-types/group-events-2.png?fit=max&auto=format&n=sKullsnr0kttqH1B&q=85&s=68b93240ebbe4f56e62c8daec581b1ff" alt="Limit future bookings date range" width="1435" height="768" data-path="images/event-types/group-events-2.png" />
</Frame>

### Set the exact time slot

<Steps>
  <Step title="Open the Availability tab">
    Go to the [**Availability**](/docs/event-types/setup/event-availability) tab for that specific event type and click **Edit**.
  </Step>

  <Step title="Add a Date Override">
    Add a [**Date Override**](/docs/availability/date-overrides) for the day of your event.
  </Step>

  <Step title="Set the start and end time">
    Select the date on the calendar and set your **specific start and end time** (e.g., 3:00 PM to 4:00 PM).
  </Step>

  <Step title="Add more slots (optional)">
    If you want to host multiple sessions on the same day (for example, one at 10:00 AM and another at 4:00 PM), simply set the **Date Override** accordingly by adding multiple time ranges for that date.
  </Step>

  <Step title="Save">
    Click **Save**.
  </Step>
</Steps>

<Frame>
  <img src="https://mintcdn.com/cal-id-docs/sKullsnr0kttqH1B/images/event-types/group-events-3.png?fit=max&auto=format&n=sKullsnr0kttqH1B&q=85&s=7df41024aae029b65ab816dc81275833" alt="Date Override with a specific time slot" width="1600" height="857" data-path="images/event-types/group-events-3.png" />
</Frame>

## How it works & looks for the booker

* **Limited calendar view**: When the booker opens your link, they will see most dates "greyed out". Only the specific date(s) you chose in **Limit future bookings** will be clickable.
* **Specific time slots**: After selecting the date, the booker will see only the specific time slots you created via the **Date Override** (e.g., 10:00 AM or 4:00 PM).
* **Seat availability**: The booking page may show how many seats are remaining, helping to create a sense of urgency for the event.
* **Confirmation**: Once they book, they receive a confirmation for that exact time, and the "seat count" for that slot automatically decreases by one.

<Frame>
  <img src="https://mintcdn.com/cal-id-docs/sKullsnr0kttqH1B/images/event-types/group-events-4.png?fit=max&auto=format&n=sKullsnr0kttqH1B&q=85&s=1e3277c898dc17f1ea9055823e2ac63f" alt="Booker view showing a single event slot with seats" width="1117" height="546" data-path="images/event-types/group-events-4.png" />
</Frame>

<Tip>
  **The perfect webinar setup:** By following these steps, you create a "locked" event. Because you selected a date range in **Limit future bookings** and set a **Date Override** for the time, all available seats are forced into that one specific slot. Your event is now scheduled for a single specific date and a single specific time, making it easy for everyone to join at once!
</Tip>

## Next steps

<CardGroup cols={2}>
  <Card title="Offer Seats" icon="chair" href="/docs/event-types/advanced/offer-seats">
    Fine-tune capacity, seat visibility, and how attendees share a slot.
  </Card>

  <Card title="Recurring Events" icon="repeat" href="/docs/event-types/recurring">
    Turn a one-time session into a repeating series attendees can subscribe to.
  </Card>
</CardGroup>


## Related topics

- [Setting Up Recurring Events in Cal ID](/docs/event-types/recurring.md)
- [Embed Meeting Scheduling Link](/docs/event-types/embed.md)
- [How to use Offer Seats in Cal ID](/docs/event-types/advanced/offer-seats.md)
- [Enabling Apps for Specific Event Types](/docs/event-types/enable-apps.md)