> ## Documentation Index
> Fetch the complete documentation index at: https://cal.id/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Internal Team Meeting

> Find common free time among team members and book an internal meeting directly from your Cal ID dashboard without leaving the scheduling interface.

In **Cal ID**, the **Internal Team Meeting** feature lets you quickly find common free time among your colleagues and book a meeting without ever leaving your dashboard.

<Info>
  Unlike a public booking link where others book you, this feature is designed for you to proactively schedule a meeting with your own team members based on their real-time availability.
</Info>

## Schedule an internal team meeting

<Steps>
  <Step title="Open Team Availability">
    Log in to your Cal ID account, navigate to the **Availability** page in the sidebar, and click the **Team Availability** tab.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/xZDaqY4Zy3nhxfzY/images/teams/internal-meeting-1.png?fit=max&auto=format&n=xZDaqY4Zy3nhxfzY&q=85&s=7805834544bab7fefecd724c44314d99" alt="Team Availability tab on the Availability page" width="1436" height="752" data-path="images/teams/internal-meeting-1.png" />
    </Frame>
  </Step>

  <Step title="Select members">
    You'll see a list of your team members. Check the boxes next to the specific members you want to include in the meeting.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/xZDaqY4Zy3nhxfzY/images/teams/internal-meeting-2.png?fit=max&auto=format&n=xZDaqY4Zy3nhxfzY&q=85&s=5f3f0b01949b1ea06e98a50841538af3" alt="Selecting team members for the meeting" width="1438" height="758" data-path="images/teams/internal-meeting-2.png" />
    </Frame>
  </Step>

  <Step title="Find common ground">
    After selecting the members, click the **Book Members** button.

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/xZDaqY4Zy3nhxfzY/images/teams/internal-meeting-3.png?fit=max&auto=format&n=xZDaqY4Zy3nhxfzY&q=85&s=4e4ba2b633eeb0991ff7c877e487066e" alt="Book Members button" width="1437" height="758" data-path="images/teams/internal-meeting-3.png" />
    </Frame>
  </Step>

  <Step title="View available slots">
    A popup window appears showing a calendar. It **only** shows the time slots where **all** selected members are simultaneously free (common availability).

    <Frame>
      <img src="https://mintcdn.com/cal-id-docs/xZDaqY4Zy3nhxfzY/images/teams/internal-meeting-4.png?fit=max&auto=format&n=xZDaqY4Zy3nhxfzY&q=85&s=fdbaab424534a3503598c7decb3f5a16" alt="Calendar showing common availability slots" width="1600" height="832" data-path="images/teams/internal-meeting-4.png" />
    </Frame>
  </Step>

  <Step title="Book the time">
    Select the date and specific time slot that works for everyone, fill out the booking questions (meeting title, description, etc.), and click **Confirm**.
  </Step>
</Steps>

## What happens next?

Once you click **Confirm**, the system handles the rest of the communication:

* **Calendar sync**: The meeting is automatically added to the personal calendars of every selected team member.
* **Email notifications**: All selected members immediately receive an email invitation with the meeting details, location link, and time.
* **Centralized record**: The meeting also appears in your **Bookings** tab within Cal ID for easy management.

<Tip>
  **Quick syncs:** This is the fastest way to schedule emergency meetings or internal reviews. Instead of messaging everyone asking "Are you free at 2 PM?", the **Team Availability** tab gives you the answer instantly.
</Tip>


## Related topics

- [Collective Events](/docs/teams/collective.md)
- [Round-Robin Scheduling](/docs/teams/round-robin.md)
- [Team Availability](/docs/availability/team-availability.md)
- [Teams in Cal ID](/docs/teams/overview.md)
- [Managed Events](/docs/teams/managed.md)