Free webinar scheduling software,
built for hosts & teams
Cal ID is free webinar scheduling software for hosts, marketers, and training teams who run live online sessions. Share a booking link, let attendees register in their own timezone, and sync every confirmed session straight to your calendar and video conferencing tool in real time. With Cal ID you avoid double-booked time slots, cut no-shows with automated email reminders, and fill seats faster through branded registration forms. Attendees self-register in seconds, your team sees every upcoming session at a glance, and each webinar stays organized from signup to start time.
Bring people
together.
Plan sessions, meetings, and events without the endless email chains.
Serving 5,000+ members Enter details
9:30 am · 45 min
Trusted by Leaders
Key Features of Cal ID Webinar Scheduling Software
Live Meeting Access
Automatically generates secure Zoom, Google Meet, or Teams links for every registration, so attendees join the right webinar instantly and hosts skip the manual coordination of sharing links.
Calendar-Based Scheduling
Syncs every webinar with your live calendar in real time to prevent overlaps and double bookings, giving hosts clear visibility and control over each session slot.
Learn moreGlobal Timezone Support
Displays correct local start times for attendees in every region automatically, removing timezone confusion and delivering a better audience experience that lifts webinar participation worldwide.
Session Timing Rules
Lets you set specific dates, time windows, and availability for live webinars, making session planning predictable while ensuring better use of your best presenting time slots.
Learn moreAutomated Session Reminders
Sends timely email, SMS, or WhatsApp alerts before each webinar begins, reducing no-shows and improving participation while keeping every registered attendee on track.
Learn moreBranded Registration Forms
Captures attendee details through custom intake questions at signup, qualifying registrants and routing them to the right webinar so hosts gather richer audience data before every session begins.
Learn moreWhat webinar hosts say about Cal ID
Scheduling recurring training sessions used to be messy, but now everything stays organized and predictable.
Embedding the booking page on our site and tracking attendance in one place simplified our entire webinar workflow.
I host multiple educational sessions each month, and having a clear booking structure has helped me focus more on content than coordination.
How webinar hosts use Cal ID
Educational Webinars
Structured scheduling with clear session timings and automated timely reminders for learners.
Product Demonstration Webinars
Streamlined session booking with instant access to online meeting links.
Corporate Training Webinars
Organized training schedules supported by shared calendars.
Webinar Scheduling Software FAQs
01 What is the best webinar scheduling software?
Cal ID is the best webinar scheduling software for hosts who want free, reliable registration and booking. It offers shareable booking links, timezone-aware sign-ups, calendar sync, video conferencing integration, and automated reminders, so attendees register easily and every live session stays organized and on schedule.
02 Is there free webinar scheduling software?
Yes. Cal ID is free webinar scheduling software for a single user. You get unlimited booking links, branded registration forms, calendar sync, timezone support, and automated reminders at no cost, making it ideal for solo hosts, marketers, and growing training teams.
03 How does Cal ID work for webinars?
Cal ID works for webinars by giving you a booking link attendees use to register for a session. It checks your real-time availability, adds the webinar to your calendar, generates a video meeting link, and sends confirmation plus reminder emails automatically to every registrant.
04 Can Cal ID prevent double-booking my webinar slots?
Yes. Cal ID syncs with your connected calendars in real time and blocks any time slot that is already taken. This prevents overlapping webinars and scheduling conflicts, so you never accidentally run two live sessions at once or book over existing commitments.
05 Does Cal ID send reminders to webinar registrants?
Yes. Cal ID sends automated email confirmations and reminders to every webinar registrant before the session starts. These timely reminders reduce no-shows, keep attendance high, and make sure participants have the meeting link and start time ready when your live webinar begins.
06 Can my whole team manage webinars in Cal ID?
Yes. Cal ID supports team scheduling, so multiple hosts and coordinators can manage webinars together. Each host keeps their own availability and booking links, while shared visibility lets your team see every upcoming session at a glance and avoid overlapping schedules.
07 Can I collect payments for paid webinars with Cal ID?
Yes. Cal ID lets you collect payments when attendees register for paid webinars or masterclasses. Connect a payment provider to your booking link, set your price, and registrants pay during sign-up, so your seat is confirmed and paid in one simple step.
08 How long does it take to set up Cal ID for webinars?
Setting up Cal ID for webinars takes only a few minutes. Connect your calendar, link your video conferencing tool, set your session availability and timing rules, then share your booking link. First-time hosts can publish a registration page and start accepting sign-ups the same day.
09 Can attendees register for my webinar themselves?
Yes. Attendees register for your webinar themselves using your Cal ID booking link and branded registration form. They pick an available session, enter their details in their own timezone, and receive instant confirmation, removing back-and-forth emails and manual sign-up tracking for your team.
Get your free booking page in minutes.
Cal ID automates confirmations, reminders, routing, and payments after every booking. Free forever for individuals.