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Cal ID Rooms is Cal ID’s built-in video conferencing — host meetings directly from your booking page, with no third-party platform. Every meeting opens securely inside Cal ID, keeping scheduling, meetings, and recordings in one place for client calls, interviews, demos, and team syncs.

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Features

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How it works

Unlike platforms that reuse a permanent link, Cal ID Rooms creates a unique room for each booking. When a booking uses Cal ID Rooms:
  • A unique meeting URL is generated for that booking.
  • The room opens when the first attendee joins.
  • Access is limited to that booking, so there are no permanent links that could be shared by accident.

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Install Cal ID Rooms

1

Open the App Store

Log in to Cal ID and open Apps.
2

Find and install the app

Search for Cal ID Rooms, open it, and click Install.
Cal ID Rooms app page in the Cal ID App Store, with its description and the Install button

Adding built-in video to your account

3

Choose an account

Choose the Personal or Team account to install it on.
4

Select event types

Cal ID lists that account’s event types. Select the ones where you want Cal ID Rooms as the location, or click Set Up Later.
Cal ID Rooms install screen listing the account's event types with several selected, alongside a Set Up Later option

Choosing where rooms are used

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Set Cal ID Rooms as your meeting location

1

Open the event type

Go to Event Types and open the event type.
2

Go to Event Setup

Open the Event Setup tab.
3

Select the location

In the Location field, select Cal ID Rooms.
4

Save

Click Save.
Every new booking for that event type gets a Cal ID Rooms link automatically, and hosts and attendees join right from the booking.
Existing bookings keep their original location. To switch one, go to Bookings, open it, click Edit Location, select Cal ID Rooms, and save.

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Recording meetings

Recording is available on Business and Enterprise plans, when the event type uses Cal ID Rooms and you’re a host.
1

Join the meeting

Open the meeting from the booking.
2

Start recording

Click Record in the top right of the meeting window to start.
3

Stop recording

Click Stop Recording in the same place when finished. The recording processes automatically after the meeting.

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View and download recordings

1

Open the booking

Go to Bookings and open the recorded meeting.
2

Open the recording

Click the three-dot (⋮) menu on the booking and select View Recording.
3

Watch or download

Watch it online or download it. Each recording stays attached to its booking.
Recordings stay available while you’re on a Business or Enterprise plan. If you downgrade to Startup, existing recordings are kept for 90 days, then permanently removed.

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Frequently asked questions

No. Cal ID Rooms is built into Cal ID, so no third-party software is required.
Yes. HD video, audio, screen sharing, and chat are on all plans. Recording is Business and Enterprise only.
No. Only bookings made after you set the event type’s location to Cal ID Rooms use it. You can update an existing booking manually via Bookings → open the booking → Edit Location.
No. Each booking gets its own room, created on demand, to keep meetings secure.
No. The Record button and the recording flow described above only work when the event type’s location is Cal ID Rooms. For meetings on Google Meet, Zoom, or Microsoft Teams, use that platform’s own recording. To have Cal ID record a call, switch the event type’s location to Cal ID Rooms — see Set a meeting location. To get an AI-generated transcript and summary on Google Meet, Zoom, or Microsoft Teams, use the AI Notetaker add-on instead.
No. Recordings are accessed from the Cal ID web app only: open Bookings, click the three-dot (⋮) menu on the recorded booking, and select View Recording. The Cal ID API doesn’t currently expose a recordings endpoint.

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Other meeting location options

Set a meeting location

Choose where each event type meets, from video to in person.

Use Zoom instead

Connect Zoom if your team already meets there.

Install an app

Learn how installing and configuring Cal ID apps works.

Manage installed apps

Review, reconfigure, or disconnect connected apps.

Related topics

Set Event LocationIntegrate Cal ID with ZoomInstall New App on Cal IDCal ID App StoreManaging Installed Apps