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The Unified Calendar is your central hub for managing every appointment in one place. It brings together all your connected Google and Outlook calendars so you can view, create, edit, and join meetings without switching between platforms.

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Getting started

  • Syncing appointments: When you first enable calendar sync, Cal ID automatically pulls in all your meetings from the past 30 days and all upcoming meetings for the next 90 days.
  • Viewing options: Toggle between Day, Week, and Month views using the buttons in the top right corner to suit your planning style.
  • Manage multiple calendars: All your integrated Google and Outlook calendars appear in the left sidebar. Toggle them on or off to choose which events you want to see at any time.
  • Search for events: Use the search bar at the top left of the calendar to quickly find specific meetings by name.
Unified Calendar in week view, with the connected calendar list and its colour toggles down the left sidebar and Day, Week and Month buttons top right

Seeing every calendar in one view

Add new calendars: Connect additional calendars by clicking + Add Calendar in the top right corner of the calendar view.
Personalize your view by clicking the color circle next to a calendar’s name in the left sidebar to change its display color.

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Scheduling a new call

You can create a new booking directly from the calendar:
1

Select a slot

Click on any empty time slot on your calendar.
2

Enter details

A pop-up window will appear. Fill in the following:
  • Event Title: Name of your meeting.
  • Attendees: Enter the email addresses of your attendees.
  • Date & Time: Confirm the start and end times.
  • Target Calendar: Choose which connected calendar the event should be saved to.
  • Location: Select your preferred conferencing tool (e.g., Google Meet).
  • Booking Note: Add any optional details for the attendee.
New booking pop-up with Event Title, Attendees, Date & Time, Target Calendar, Location and Booking Note fields above the Create Booking button

Creating a booking without a link

3

Create

Click Create Booking. The event will now appear on your calendar and be synced to your Bookings section.

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Managing existing bookings

You have full control over your scheduled meetings directly within the calendar view.
  • View details: Click on any existing booking to open the Event Details panel, which shows the time, attendees, and location.
Event Details panel showing the meeting time, attendee list and location, with Join, Reschedule and Cancel Booking buttons

Checking who is coming and where

  • Join meetings: In the Event Details panel, click Join to enter your call immediately.
  • Reschedule via drag-and-drop: Reschedule a meeting by clicking and holding the booking, then dragging it to a new time slot. Once you drop it, the attendee automatically receives a rescheduling email.
  • Reschedule or cancel: Alternatively, click the booking to open the Event Details panel and click Reschedule or Cancel Booking at the bottom of the panel.
Your attendees are always kept in the loop: Cal ID sends automatic emails whenever you reschedule or cancel a booking.

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Why use the Unified Calendar?

  • Centralized view: See everything in one place, whether it was booked through your booking link or added manually.
  • Quick changes: Manage meetings with drag-and-drop or one-click cancellation.
  • Stay updated: Your attendees are always informed via automatic emails whenever you reschedule or cancel a booking.

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Finish your calendar setup

Connect Google Calendar

Sync your Google account to see all events in one view.

Set your availability

Define when people can book time with you.

Related topics

Schedule a MeetingConnect Google CalendarConnect Apple Calendar with Cal IDCreate Availability in Cal IDManage Your Contacts