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In Cal ID, the Out of Office (OOO) feature lets you manage your availability during absences. Depending on your preference, you can either block your calendar entirely or redirect bookers to a colleague.

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Set up out of office

1

Log in to Cal ID

Sign in at Cal ID.
2

Open the Out of office settings

Go to your profile settings and select the Out of office tab.
3

Add a new entry

Click the + Add button to start.
4

Set the timeline

Select the Dates for your absence (e.g., Feb 05 - Feb 07).
5

Select a reason

Choose a reason from the dropdown, such as Unspecified, Vacation, Sick leave, Public holiday, or Others, and add optional notes.
Add out-of-office dialog with a Dates range field, a Reason dropdown, a notes box, and the "Provide a link to a team member when OOO" toggle above the Create button

Logging a single absence in one dialog

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Choose what happens while you’re away

You can hand your meetings to a teammate or close your calendar. The “Provide a link to a team member when OOO” toggle decides which: ON forwards bookers to a colleague, OFF makes your calendar unavailable for those dates.
When you want a colleague to handle your meetings while you are away, use the redirection tool.
  • Setup: In the Out of office entry, toggle ON the switch “Provide a link to a team member when OOO”.
  • Selection: Use the Team member search bar that appears below the toggle to pick the colleague you want to forward bookings to, then click Create.
  • Booker experience: Your booking page will show a notice: “[Your Name] is OOO. [Team Member] can take their meetings while they are away.”
Booking page showing the OOO notice naming the host and the covering team member, with a "Book Team Member Name" button directly below it

What bookers see while you're away

  • Action: A prominent “Book [Team Member Name]” button appears below that notice, so the booker can schedule with your backup immediately.
Pre-Leave Review: Before your OOO period begins, check your Bookings dashboard to manage active appointments:
  • Upcoming: Reschedule or cancel any confirmed meetings that conflict with your leave.
  • Unconfirmed: Clear your pending requests so bookers aren’t left waiting for an approval.
  • Past: If an attendee missed a meeting just before you left, use the Mark no-show button to keep your records accurate.

Date Overrides or Set Unavailable

Block a single day instead of a full absence window.

Create Availability in Cal ID

Set the regular hours your out-of-office dates override.

Team Availability

Manage shared schedules and pick a teammate to cover you.

See booking details

Review and reschedule meetings before your leave begins.

Related topics

Date Overrides or Set UnavailableCreate Availability in Cal IDTeam AvailabilityMultiple SchedulesView Booking Details