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Managed events let team admins create a common event type once and push it to every member, keeping booking rules consistent while still leaving room for individual customization. A managed event type comes with certain fields locked by the admin and others left open for members to modify.
A managed event type acts as a centrally-managed template. Once you assign it, each member receives their own regular event type generated from it — and any change you make to a locked field is pushed to every assigned member automatically.

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Create a managed event

You must be a team admin to create managed event types.
1

Start a team event type

From your team, create a new team event type and select Managed Event as the event type.
2

Configure the event

Set up the event type as usual. Fields you want to enforce across the team stay locked, while fields you leave unlocked remain editable by each member.
Managed event type setup screen with a lock icon beside each enforced field and the remaining fields left editable

Locking the fields members can't change

3

Assign team members

Assign the team members who should receive this event type. Each assigned member gets their own regular event type generated from the template.

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Management

Once the managed event type is created, you can set all the fields you want to manage as a team admin. Fields that will be locked for team members are marked with a lock icon next to the field label.

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Assignment

A crucial part of a managed event type is the assignment of team members, so managed event types can be created on their behalf. Think of the managed event you created as an event template: assigned team members get regular event types generated from it.
  • Whenever you make changes to locked fields, every team member gets the same change on their regular event type created from this managed event type.
  • Changes to unlocked fields have no effect on event types already created for assigned members — they apply only to newly assigned members.
Managed event types have the same Apps, Webhooks and Multi Slots tabs as any other event type, so you can attach payment apps, analytics and webhooks centrally. Lock the Apps tab and members will see which apps are active on their copy but cannot change any app settings.
If you assign a managed event type to a team member who already has an event type with the same slug, a pop-up asks you to confirm. Confirming deletes the conflicting event type from that member (and notifies them) so the managed event type can be created in its place.
Team members who are notified will receive an email notification.

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Other team event formats

Collective events

Book several team members into the same meeting at once.

Round-robin scheduling

Rotate bookings across a pool of hosts for even distribution.

Related topics

Round-Robin SchedulingCollective EventsCal ID Team Profile SettingsInvite Team MembersTeams in Cal ID