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Add new people to a team that already exists. You can invite them directly from the Teams list or from within Team Settings — use whichever is quicker for you.
Only Owners or Admins can invite new members. When you invite someone, you assign them a role: Member, Admin, or Owner.
1

Log in to Cal ID

Access your account dashboard.
2

Go to Teams

Click on the Teams icon in the left-hand sidebar.
3

Open the invitation menu

Locate the team, click on the three horizontal dots next to its name, and select Invite team member.
Teams list with the three-dot menu open beside a team name, showing the Invite team member option

Finding the invite option

4

Enter details

Input the email address of the new member and select their role — Member, Admin, or Owner.Leave Import Type on Individual for a single person. Switch it to Bulk to paste several addresses at once and invite them together, all with the same role.
5

Send the invite

Click Send invite.
Invite team member dialog with an email address typed into the email field, a role dropdown set to Member, and the Send invite button

Adding someone to the team

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After you invite: accept and assign a license

Sending the invite does not put your teammate on the team. Two things still have to happen.
1

They accept the invite

Your teammate logs in to Cal ID — or signs up with the same email address you invited — opens the Teams page, and clicks Accept invite.
2

You assign them a license

To host team events, each member also needs an eligible paid license. Assign one from Settings → Subscription, or from Teams → Members. See Subscription and pricing.
Signing up from the invite link alone is not enough. Until your teammate clicks Accept invite, they will not appear as a member of the team and cannot be selected as a host.

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My teammate isn’t showing as a host

Work through these three causes in order:
  • They have not clicked Accept invite on the Teams page yet.
  • They do not have a license assigned.
  • They have not been added under Hosts in the event type’s Team tab.

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More team membership tasks

Teams in Cal ID

Review roles, permissions, and team event types.

Remove a Team Member

Take a member off the team when they no longer need access.

Leave a Team

Remove yourself from a team you currently belong to.

Team Profile

Edit the team’s name, bio, and logo.

Managed Events

Push consistent event types to every member you invite.

Related topics

Teams in Cal IDRemove a Team MemberLeave a Cal ID TeamCal ID Team Profile SettingsManaged Event Types for TeamsTeam Availability