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In Cal ID, the Internal Team Meeting feature lets you quickly find common free time among your colleagues and book a meeting without ever leaving your dashboard.
Unlike a booking link where others book you, this feature is designed for you to proactively schedule a meeting with your own team members based on their real-time availability.

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Schedule an internal team meeting

1

Open Team Availability

Log in to your Cal ID account, navigate to the Availability page in the sidebar, and click the Team Availability tab at the top of the page.
2

Select members

You’ll see a list of your team members. Check the boxes next to the specific members you want to include in the meeting.
Team Availability tab listing team members with a checkbox beside each name; this demo team has a single member

Picking colleagues to check availability for

3

Find common ground

After selecting the members, click the Book Members button above the list.
4

View available slots

A popup window appears showing a calendar. It only shows the time slots where all selected members are simultaneously free (common availability).
Book Members popup with a month calendar and the time slots where every selected member is simultaneously free

Spotting time everyone is free

5

Book the time

Select the date and specific time slot that works for everyone, fill out the booking questions (meeting title, description, etc.), and click Confirm.

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What happens next

Once you click Confirm, the system handles the rest of the communication:
  • Calendar sync: The meeting is automatically added to the personal calendars of every selected team member.
  • Email notifications: All selected members immediately receive an email invitation with the meeting details, location link, and time.
  • Centralized record: The meeting also appears in your Bookings tab within Cal ID, where you can manage it alongside your other bookings.
Quick syncs: This is the fastest way to schedule emergency meetings or internal reviews. Instead of messaging everyone asking “Are you free at 2 PM?”, the Team Availability tab gives you the answer instantly.

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More team meeting options

Collective Events

Let bookers schedule the whole group through a team event type.

Round-Robin Scheduling

Rotate incoming bookings to the next available host.

Team Availability

Manage the shared schedules behind your team’s booking.

Teams in Cal ID

Create a team and set up a shared booking page.

Related topics

Collective EventsRound-Robin SchedulingTeam AvailabilityTeams in Cal IDManaged Event Types for Teams