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Facilitate bookings without exposing your personal or business email. In Cal ID, the Hide organizer’s email feature is a privacy-focused setting that keeps your primary contact information secure while still sending calendar invites and meeting details to attendees.

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Why use “Hide organizer’s email”?

  • Maintain privacy: Ideal for public figures, high-level executives, or anyone using a personal email address for business who doesn’t want their inbox address widely distributed.
  • Prevent unsolicited follow-ups: Hiding your email encourages bookers to use official channels (like your website or support desk) for follow-up questions rather than emailing you directly.
  • Brand consistency: For organizations, this keeps the focus on the “Event” or the “Team” rather than an individual person’s email address.
  • Reduce spam: Keeping your email off calendar invites prevents it from being scraped or added to marketing lists by external parties.

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How to set it up

1

Log in to Cal ID

Log in to your Cal ID account.
2

Go to Event Types

Go to Event Types and open the event you want to change.
3

Navigate to Advanced

Click on the Advanced tab in the top navigation bar.
4

Toggle the setting

Scroll down to the privacy section and locate Hide organizer’s email.
5

Enable

Switch the toggle to ON.
6

Save

Click the blue Save button at the top right to finalize the change.
Advanced tab with the Hide organizer's email toggle switched on and the Save button in the top right

Keeping your address off invites

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How it works for the booker

  • The calendar invite: On the booker’s calendar (Google, Outlook, etc.), the “Organizer” field typically shows your Display Name only, or a generic “no-reply” system address, rather than your actual email address.
  • The confirmation email: The “From” address on the automated confirmation email is masked or replaced by Cal ID’s system email.
  • Booking details: Your email address is omitted from the booking summary page the booker sees after they finish scheduling.
This feature hides your email on the invite and confirmation page only. If you reply to an automated notification or send a manual email to the booker later, your email address will be visible — the setting is strictly for the initial booking and automated calendar artifacts. Also make sure your Display Name is set correctly in your account settings, since that is the primary way bookers will identify you.

Hide calendar event details

Show only “Busy” on shared calendars while keeping meeting details private.

Hide notes in calendar

Keep booker notes out of your calendar entries.

Custom 'Reply-To' email

Route booker replies to the inbox of your choice.

Manage confirmation emails

Control which automated emails attendees receive for this event type.

Related topics

Hide Calendar Event Details on Shared CalendarsHide Notes in CalendarCustom 'Reply-To' EmailDisable Default Confirmation Emails