Why use “Hide organizer’s email”?
- Maintain privacy: Ideal for public figures, high-level executives, or anyone using a personal email address for business who doesn’t want their inbox address widely distributed.
- Prevent unsolicited follow-ups: Hiding your email encourages guests to use official channels (like your website or support desk) for follow-up questions rather than emailing you directly.
- Brand consistency: For organizations, this keeps the focus on the “Event” or the “Team” rather than an individual person’s email address.
- Reduce spam: Keeping your email off calendar invites prevents it from being scraped or added to marketing lists by external parties.
How to set it up
1
Log in to Cal ID
Log in to your Cal ID account.
2
Go to Event Types
Go to the Event Types tab in the left sidebar and select the specific event you wish to modify.
3
Navigate to Advanced
Click on the Advanced tab in the top navigation bar.
4
Toggle the setting
Scroll down to the privacy section and locate Hide organizer’s email.
5
Enable
Switch the toggle to ON.
6
Save
Click the blue Save button at the top right to finalize the change.
How it works for the booker
- The calendar invite: On the guest’s calendar (Google, Outlook, etc.), the “Organizer” field typically shows your Display Name only, or a generic “no-reply” system address, rather than your actual email address.
- The confirmation email: The “From” address on the automated confirmation email is masked or replaced by Cal ID’s system email.
- Booking details: Your email address is omitted from the booking summary page the guest sees after they finish scheduling.
This feature hides your email on the invite and confirmation page only. If you reply to an automated notification or send a manual email to the guest later, your email address will be visible — the setting is strictly for the initial booking and automated calendar artifacts. Also make sure your Display Name is set correctly in your account settings, since that is the primary way guests will identify you.