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Host a webinar or Group Discussion (GD) where many people book into one shared time slot. In Cal ID, you combine the Offer seats feature with specific availability rules so a single session can hold a whole group — and no other days or times distract the booker.

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Why use this setup?

  • Host large groups: Allow multiple guests to join a single session at once.
  • Lock in a specific time: Ensure the event only happens when you want it to, without showing other daily availability.
  • Control attendance: Set a maximum capacity for your webinar or discussion.

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How to set it up

A locked group event comes from three settings working together: Offer seats (capacity), Limit future bookings (the date), and a Date Override (the exact time). Set all three and every booking funnels into one slot.

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Enable group seating

1

Navigate to Event Types

Navigate to the Event Types tab in your dashboard.
2

Edit the event

Select the event you wish to use and click Edit.
3

Go to the Advanced tab

Go to the Advanced tab.
4

Toggle Offer seats on

Toggle Offer seats to ON.
5

Set capacity

Enter the number of participants allowed (e.g., 50 seats).

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Pick the date

1

Find Limit future bookings

In the Limits tab, find Limit future bookings.
2

Choose the event date

Choose the specific date or the date range of your event. This hides all other days on your calendar so guests only see the event day.
Limit future bookings date range

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Set the exact time slot

1

Open the Availability tab

Go to the Availability tab for that specific event type and click Edit.
2

Add a Date Override

Add a Date Override for the day of your event.
3

Set the start and end time

Select the date on the calendar and set your specific start and end time (e.g., 3:00 PM to 4:00 PM).
4

Add more slots (optional)

If you want to host multiple sessions on the same day (for example, one at 10:00 AM and another at 4:00 PM), simply set the Date Override accordingly by adding multiple time ranges for that date.
5

Save

Click Save.
Date Override with a specific time slot

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How it works & looks for the booker

  • Limited calendar view: When the booker opens your link, they will see most dates “greyed out”. Only the specific date(s) you chose in Limit future bookings will be clickable.
  • Specific time slots: After selecting the date, the booker will see only the specific time slots you created via the Date Override (e.g., 10:00 AM or 4:00 PM).
  • Seat availability: The booking page may show how many seats are remaining, helping to create a sense of urgency for the event.
  • Confirmation: Once they book, they receive a confirmation for that exact time, and the “seat count” for that slot automatically decreases by one.
Booker view showing a single event slot with seats
The perfect webinar setup: By following these steps, you create a “locked” event. Because you selected a date range in Limit future bookings and set a Date Override for the time, all available seats are forced into that one specific slot. Your event is now scheduled for a single specific date and a single specific time, making it easy for everyone to join at once!

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Next steps

Offer Seats

Fine-tune capacity, seat visibility, and how attendees share a slot.

Recurring Events

Turn a one-time session into a repeating series attendees can subscribe to.

Related topics

Setting Up Recurring Events in Cal IDEmbed Meeting Scheduling LinkHow to use Offer Seats in Cal IDEnabling Apps for Specific Event Types