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Let several people book the same time slot. In Cal ID, the Offer seats feature transforms a one-on-one meeting into a group session — perfect for webinars, classes, and workshops where multiple attendees need the same slot.

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Why use offer seats?

  • Host group sessions: Manage classes, webinars, or team training where several people join at once.
  • Maximize efficiency: Instead of repeating the same information five times, speak to five people in one hour.
  • Automatic status: Once all the seats are filled, the system automatically hides that time slot so it cannot be overbooked.
Enabling Offer seats converts a one-on-one event type into a group booking: the same slot stays open to multiple attendees until every seat is taken.

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How to set it up

1

Go to Event Types

Click on Event Types in the left sidebar.
2

Select an event

Click on the specific event you want to turn into a group session.
3

Navigate to Advanced

Click on the Advanced tab in the top navigation bar.
4

Enable Offer Seats

Locate the Offer seats section at the bottom of the page and toggle the switch to ON.
5

Set seat count

Enter the maximum number of people allowed to book that specific time slot.
6

Save

Click the Save button at the top right.
Advanced tab with the Offer seats toggle switched on and a maximum seat count entered

Opening one slot to several people

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How it works for the booker

  • The first person to book selects the time slot as usual.
  • The time slot remains visible on your booking page for others until the maximum number of seats has been filled.
Booking page time slot labelled with the number of seats still available for that session

What bookers see when seats remain

  • If you have a meeting with 20 seats and 13 are taken, the booker might see a message indicating how many spots are left.

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Important details

  • Individual confirmations: Each person who books a seat receives their own confirmation email and calendar invite.
  • Availability: The slot only disappears from your calendar once the total number of seats is reached, or if you manually mark yourself as busy during that time.
Scheduling a webinar or group discussion: To host a one-time event (like a webinar or GD) at a very specific date and time, you can lock your seats into a single slot.Guide: Scheduling a One-Time Group Event (Webinars & GDs)

Group events

Schedule a one-time group session such as a webinar or discussion.

Disable adding guests

Control whether bookers can invite extra people to a seat.

Require booking confirmation

Approve each seat request before it is confirmed.

Look Busy

Show only a percentage of your open slots on the booking page.

Related topics

One-Time Group EventsDisable Adding GuestsRequire Booking ConfirmationLook Busy: Hide Some Available Slots