Setting up offer seats
This setting defines how many people can attend a single event at the same time.Why use offer seats?
- Host group sessions: Easily manage classes, webinars, or team training where several people join at once.
- Maximize efficiency: Instead of repeating the same information five times, speak to five people in one hour.
- Automatic status: Once all the seats are filled, the system automatically hides that time slot so it cannot be overbooked.
Enabling Offer seats converts a one-on-one event type into a group booking: the same slot stays open to multiple attendees until every seat is taken.
How to set it up
1
Go to Event Types
Click on Event Types in the left sidebar.
2
Select an event
Click on the specific event you want to turn into a group session.
3
Navigate to Advanced
Click on the Advanced tab in the top navigation bar.
4
Enable Offer Seats
Locate the Offer seats section at the bottom of the page and toggle the switch to ON.
5
Set seat count
Enter the maximum number of people allowed to book that specific time slot.
6
Save
Click the Save button at the top right.
How it works for the booker
- The first person to book selects the time slot as usual.
- The time slot remains visible on your booking page for others until the maximum number of seats has been filled.
- If you have a meeting with 20 seats and 13 are taken, the guest might see a message indicating how many spots are left.
Important details
- Individual confirmations: Each person who books a seat receives their own confirmation email and calendar invite.
- Availability: The slot only disappears from your calendar once the total number of seats is reached, or if you manually mark yourself as busy during that time.